Microsoft teams meeting recording –

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
You can also automatically record video calls by microsoft teams meeting recording your Google Calendar to your Notta account, a great time-saving feature for busy professionals and students. What can you record in Teams Meeting? Other versions of this page are available with specific content for the following regions:. What’s New. The permissions on the recording files will be based off the Channel SharePoint permissions. Callee if in the same tenant has read-only access.
 
 

Play and share a meeting recording in Teams

Add the video to a Teams conversation by selecting Attach beneath the compose box. Or share the recording any other way you choose. Record a meeting. Issues with meeting recordings. Delete a meeting recording. Edit a recording transcript. Microsoft Teams. Play and share a meeting recording in Teams. Microsoft Teams More Important: If your org is still using Microsoft Stream not OneDrive and SharePoint to store recordings and you are a meeting owner, you can change permissions and allow people without access to view a meeting recording.

Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Alternatively, if your video is not of a sensitive nature, you could choose for the video not to have an expiration date at all. After that, he spent some time as the managing editor of an online outlet focusing on cloud computing, furthering his interest in virtualization, Big Data, and the Internet of Things.

Other versions of this page are available with specific content for the following regions:. Tech Radar. North America. Barclay Ballard. See more how-to articles. Other versions of this page are available with specific content for the following regions: France. Run Tests: Missing Meeting Recording. The tests will validate that the meeting recording completed successfully and it was uploaded to Stream or OneDrive. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info.

Table of contents Exit focus mode. Table of contents. Note For information about using roles in Teams meetings, and how to change users’ roles, see Roles in a Teams meeting.

Important Users won’t need OneDrive or SharePoint enabled if you want users to only record and download the recordings. Note For more information about using Teams roles to configure who has permission to record a meeting, see Roles in a Teams meeting.

Note If you already updated this field for your organization, you don’t need to make any changes. Note Anonymous, guest, and federated users who join Teams meetings hosted by your organization will still have the default Teams meeting recording and transcription privacy policy. Submit and view feedback for This product This page.

View all page feedback. In this article. I want most of my users to be able to record their meetings but selectively disable specific users who are not allowed to record. I want recording to be turned off for the majority of the users but selectively enable specific users who are allowed to record. I want most of my users to be able to transcribe the meeting recordings, but selectively disable specific users who are not allowed to transcribe. I want transcription to be disabled for the majority of the users but selectively enable specific users who are allowed to transcribe.

Caller is owner and has full rights. Callee if in the same tenant has read-only access. No sharing access. Callee if in different tenant has no access. Caller must share it to the Callee. Callee is owner and has full rights. Caller if in the same tenant has read-only access. Caller if in different tenant has no access. Callee must share it to the Caller. Callee has no access. Caller has no access. Member who clicked on Record has full rights. Other members from the same tenant have Read rights.

Other group members from different tenants have no rights to it. Your organization might already have made this change. If your organization still uses Stream ,please note the following:. After the recording has stopped, it is processed which could take a while and saved to Microsoft Stream, and then it is ready to play. The recording will be processed which could take a while and saved to Microsoft Stream, and then it will be ready to play.

The person who started the recording will receive an email from Microsoft Stream when the recording is available. Microsoft Teams. Microsoft Teams More Notes: Meeting recordings won’t capture whiteboards, annotations, shared notes, and also won’t include videos or animations embedded in PowerPoint Live presentations.

When you view a meeting recording, you’ll see no more than four peoples’ video streams at once. If your organization still uses Stream, please note: After the recording has stopped, it’s processed which could take a while and saved to Microsoft Stream, and then it’s ready to play.

Notes: You can’t make multiple recordings of the same meeting at the same time. Notes: Recording continues even if the person who started the recording has left the meeting.

Notes: The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. Watching the recording won’t affect the expiration date. If your organization still uses Stream ,please note the following: After the recording has stopped, it is processed which could take a while and saved to Microsoft Stream, and then it is ready to play. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No.

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Microsoft teams meeting recording. Play and share a meeting recording in Teams

It’s not something that an admin can control, manage, or delete at this time. For more information on how temporary meeting recording storage works , see below. This section explains how you can set up and plan for recording Teams meetings via Teams meeting policies.

You can use the Microsoft Teams admin center or PowerShell to set a Teams meeting policy to control whether user’s meetings can be recorded. In the Microsoft Teams admin center, turn on or turn off the Cloud recording setting in the meeting policy. To learn more, see Meeting policy settings for audio and video.

Both the meeting organizer and the recording initiator need to have the recording permissions to record the meeting. Unless you have assigned a custom policy to the users, users get the Global policy, which has AllowCloudRecording enabled by default.

For more information about using Teams roles to configure who has permission to record a meeting, see Roles in a Teams meeting. For a user to fall back to the Global policy, use the following cmdlet to remove a specific policy assignment for a user:. The setting applies to the policy of the user who selects record for the channel meeting. Allow default —Saves channel meeting recordings to a “Recordings” folder in the channel. The permissions on the recording files will be based off the Channel SharePoint permissions.

This is the same as any other file uploaded for the channel. Channel owners will have full rights on the recordings in this folder, but channel members will have read access without ability to download. Unless you have assigned a custom policy to the users, users get the Global policy, which has ChannelRecordingDownload set to Allow by default. For a user to fall back to Global policy, use the following cmdlet to remove a specific policy assignment for a user:.

To download the latest preview version of the module use this command:. This setting controls whether captions and transcription features are available during playback of meeting recordings. The person who started the recording needs this setting turned on for these features to work with their recording. Turning this setting on creates a copy of the transcript that is stored with the meeting recording which enables Search , CC , and transcripts on the meeting recording.

They are stored together with the meeting recordings in OneDrive and SharePoint cloud storage. You can use the Microsoft Teams admin center or PowerShell to set a Teams meeting policy to control whether the recording initiator gets a choice to transcribe the meeting recording.

In the Microsoft Teams admin center, turn on or turn off the Allow transcription setting in the meeting policy. Unless you have assigned a custom policy to the users, users get the Global policy, which has AllowTranscription disabled by default.

If your organization has a meeting recording policy that you would like your users to accept before recording a meeting, use the Azure Active Directory terms of use feature. This feature allows your users to accept your organization’s terms of user policy before getting access to Microsoft Teams. This feature is not specific to clicking the record button, but is related to using Teams or other Microsoft apps overall.

Our suggestion is to add your meeting recording information to your overall terms of use for using Teams or Microsoft As an admin, you can update the Teams recording and transcription privacy policy URL with a custom link for your organization.

You can do this in the Azure AD admin center using the following steps:. After adding your privacy policy URL, the default Teams meeting recording and transcription privacy statement will be replaced with the new URL provided by your organization. Anonymous, guest, and federated users who join Teams meetings hosted by your organization will still have the default Teams meeting recording and transcription privacy policy.

Meeting recordings are stored in OneDrive and SharePoint cloud storage. The location and permissions depend on the type of meeting and the role of the user in the meeting. The default permissions applied to the recording are listed below, users that have full edit rights on the video recording file can change the permissions and share it later with others as needed.

The recording is stored in a folder named Recordings in the OneDrive of the user who clicked record. People invited to the meeting, except external participants, will automatically be granted permission to the recording file with view access without ability to download. The meeting owner and the person who clicked record will get full edit access with ability to change permissions and share with other people.

The recording is stored in the Teams site documentation library in a folder named Recordings. If a meeting recording isn’t able to be uploaded to OneDrive and SharePoint, it will temporarily be available for download from Teams for 21 days before it is deleted.

This is not something at this point that an admin can control or manage to include the ability to delete it. The recording retention for this is temporary storage is affected by the chat message itself. As such, any deletion of the original chat message for the recording will prevent users from being able to access the recording. There are two scenarios that can affect this:.

User manually deletes the chat message —In this scenario, as the original message is gone, users will no longer be able to access the recording and no further downloads will be possible. However, the recording itself may still be retained within Microsoft’s internal systems for a time not exceeding the original day period. Recording chat message is deleted by chat retention policy —Temporary storage recordings are directly tied to the chat retention policy.

As such, although recordings on Teams temporary storage will by default be retained for 21 days before being deleted, if the chat message is deleted before the day time period, due to chat message retention policies, the recording will also be deleted. There is no way to recover the recording after this. The size of a 1-hour recording is MB. Make sure you understand the capacity required for recorded files and have sufficient storage available in OneDrive and SharePoint.

Read Set the default storage space for OneDrive and Manage SharePoint site storage limits to understand the base storage included in the subscription and how to purchase additional storage. See the frequently asked questions for admins and end users to gather insights into how auto-expiration of Teams meeting recordings will work, what actions you can take now, and what actions you can take after the feature launches. Learn more about the admin-specific changes here.

Learn more about how end users can manage meeting expiration here. Meeting recordings are stored as video files in OneDrive and SharePoint and follow management and governance options available in those platforms. Read SharePoint governance overview for more information. For non-channel meetings, the recordings are stored in the recorder’s OneDrive, thus handling ownership and retention after an employee leaves will follow the normal OneDrive and SharePoint process.

Closed captions for Teams meeting recordings will be available during playback only if the user had transcription turned on at the time of recording.

Admins must turn on recording transcription via policy to ensure their users have the option to record meetings with transcription. Captions help create inclusive content for viewers of all abilities. As an owner, you can hide captions on the meeting recording, although the meeting transcript will still be available on Teams unless you delete it there.

Today closed captions for the recording video file are linked to the Teams meeting transcript. This link will remain for the lifetime of the file in most cases, but can be broken if the video file is copied within the same OneDrive or SharePoint site, which would result in captions not being available on the copied video file.

Any future changes to the link between the transcript in Teams and the recording will be clarified here and in message center notifications. If we make any changes in the future, we will ensure recording files less than days old display the transcript from the meeting as captions.

Who can start or stop a recording? Manage the expiration of a meeting recording. Troubleshoot recordings. Want to know more? As of August , Teams meeting recordings are no longer saved to Microsoft Stream. All recordings are now saved to OneDrive and SharePoint. After the recording has stopped, it’s processed which could take a while and saved to Microsoft Stream, and then it’s ready to play.

The person who started the recording receives an email from Microsoft Stream when the recording is available. If an admin has set a company policy for saving to Microsoft Stream, you need to accept it before starting the recording. When you start recording a meeting, you also turn on live transcriptions if your IT admin allows transcriptions.

You can’t make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants. Meeting participants have the option of viewing the transcription during the meeting.

For details, see view live transcription. Go to the meeting controls and select More actions. Stop recording : Stops the recording and live transcription. Stop transcription : Stops just the live transcription. The recording continues until you select Stop recording. The recording is processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting. Note: For now, guests and external attendees can view the recording only if it’s explicitly shared with them.

Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn’t present. The recording stops automatically once everyone leaves the meeting.

If someone forgets to leave, the recording automatically ends after four hours. If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org. Your admin’s settings determine whether and when a recording will expire. If your recording has an expiration date, you’ll see a message indicating that when the recording pops into the meeting chat after the meeting ends.

Click on the recording to open it in your browser. Once the browser page has opened, select in the upper right to open the details pane. Mouse over the recording in question, select Show actions the three vertical dots to the right of the file name , and then choose Details. When the details pane is open, look for Expiration date.

Here’s where you’ll see the date that’s currently set. Open the drop-down to see your options for changing the date. Extend the recording’s availability for a certain number of days, or pick a specific date on the calendar. You can also choose No expiration if you don’t want it to be deleted. The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. But don’t worry—if you’ve selected No expiration , it won’t expire.

The owner of the recording will get an email when it expires. At that point, they’ll have up to 90 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically. More info for admins can be found here. When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone.

In some places, you legally need to get everyone’s permission before you can record them. Make sure you know the rules before you start.

For more information, see the Microsoft Privacy Statement. If you’re having problems recording a meeting, you’ll probably need the help of an IT admin to work through them. Keep these things in mind as you move forward:. Play and share a meeting recording. Delete a meeting recording. Edit a recording transcript.

Microsoft teams meeting recording

 
 
You can use the Microsoft Teams admin center or PowerShell to set a Teams meeting policy to control whether user’s meetings can be recorded. Didn’t match my screen. You can then share this recording with anyone in your organization. Pictures helped.